Don’t miss these important Industry deadlines!
|25 January 2016
Final submission of information
Contact the EASL Secretariat to organise your company announcement of Industry Sponsored Symposium in EASL’s Weekly News mailing. Submission of 250 character text for promotion in newsletter.
|3 February 2016||Early registration fees.|
|27 February 2016||Sponsorship and exhibition sales end.|
|From 4 February until 9 March 2016||Mid registration fees (after this date, late registration fees apply).|
|9 March 2016||Modifications regarding registered participants (no charge) / Cancellations (with 25% administrative charge).|
|15 March 2016||Submit your content to EASL for touch point QR codes on exhibition booth.|
|19 March 2016||Hostess and catering orders.|
|28 March 2016||Submit the list of delegates benefiting from early registration fees to the registration agency (GROUP REGISTRATIONS ONLY).|
|27 November 2015||Submission of final industry symposium programs to EASL office|
|15 December 2015||Approval of topics, speakers and symposia chairs by EASL Governing Board|
|Exact date TBC – Invitations to Satellite Symposia Speakers||Upon approval of the Industry Symposia program by the EASL Governing Board|
|25 February 2016||Submission of order forms for Additional Symposium Services
|14 March 2016||Booking of all symposium slots|
|16 March 2016||Submission of printed material for symposium invitation for approval|
|30 March 2016||Technical requirements orders for symposia/Industry design options|
|Now available!||Reservation of association booths & meeting rooms.|
|12 February 2016||Stand design submission (Custom-design stand constructions included).|
|30 March 2016||Final call for booking your stand material on-site with ServiFira.
Orders for rental service audio & video to ServiFira.
|1 April 2016||Freight forwarding.|
|4 April 2016||Submission of Freight & Loading forms to Merkur Expo.
Orders for technical installations and exhibition services.
|7 April 2016||Request accessible storage for promotional material from the EASL office, if needed.|
|10 April 2016||Submit your Electrical Power Request form (in case the exhibitor does not order a stand or electrical switchboard from ServiFira).|
|13 April 2016||Last day of arrival of exhibit material/shipments.|
|Monday 11 April 2016||08:00 – 22:00 For booths 50m2 or larger|
|Tuesday 12 April 2016||08:00 – 22:00|
|Wednesday 13 April 2016||08:00 – 18:00|
|Prior to the opening of the exhibition. Latest by Wednesday 13 April 2016||before 18:00
Removal of all waste material from stand construction (including boxes for packaging) from the exhibition area.
|16 April 2016||18:00 – 24:00 Dismantle*
*Dismantling of the stands before the official hour is not permitted.
|17 April 2016||07:00 – 14:00 Dismantle*
*Dismantling of the stands outside the official hours is not permitted.
|Latest by 17 April 2016||14:00 Removal of all waste material after dismantling|
|Monday 11 April 2016||14:00 – 18:00 Group badge pick-up|
|Tuesday 12 April 2016||08:00 – 14:00 Group badge pick-up
16:00 – 20:00 Individual badge pick-up
|Wednesday 13 April 2016||07:00 – 19:00 Individual badge pick-up|
|Thursday 14 April 2016||07:00 – 19:00 Individual badge pick-up|
|Friday 15 April 2016||07:00 – 19:00 Individual badge pick-up|
|Saturday 16 April 2016||07:00 – 19:00 Individual badge pick-up|
|Sunday 17 April 2016||07:00 – 13:30 Individual badge pick-up|
|25 February 2016||AV orders (& cancellations) for hospitality suites/meeting rooms|
|15 March 2016||Submission of electronic meeting signage info to EASL office (if you have booked a meeting room)|
|23 March 2016||Payment of AV & other meeting room requirements|
|Meeting rooms & Registration desk opening hours:|
|13 April 2016||07:00 – 19:00|
|14 April 2016||06:30 – 19:00|
|15 April 2016||07:00 – 19:00|
|16 April 2016||07:00 – 19:00|
|17 April 2016||07:00 – 13:30|
|ASAP||Send shipping details (carrier, AWB-No) to the EASL office to be pre-advised|
|from 30 December 2015 onwards||100% payment of additional balances or bookings generated|
|3 February 2016||Confirmation deadline of participation from National Associations & Biotech’s to EASL office|
|13-17 April 2016||The International Liver Congress™ 2016|